We’re here to introduce you to your new best friend: EOS, the Entrepreneurial Operating System. Think of it like a superhero for your agency, swooping in to streamline operations, boost teamwork, and send your growth trajectory skyrocketing.

This post delves deep into the heart of EOS, specifically the EOS Level 10 Meeting, its star player. We’ll guide you through crafting a killer agenda that fuels productive discussions and transforms your agency into a thriving machine. Buckle up, because we’re packing this post with actionable tips, expert insights, and everything you need to make your Level 10 Meetings the catalyst for agency success!

Understanding Its Purpose

Ditch the boring brainstorming sessions and endless meetings that go nowhere! Imagine this: a weekly gathering where your vision, progress, and even those pesky challenges all come together in perfect harmony. Sounds too good to be true? Enter the Level 10 Meeting. It’s not just a meeting, it’s a strategic pow-wow, an accountability checkpoint, and a problem-solving fiesta – all rolled into one awesome hour!

But what makes it so different?

  • ROCKs, baby, ROCKs! These aren’t just your average goals, they’re laser-focused commitments that guide the entire discussion, making sure everyone’s rowing in the same direction.
  • Structured agenda? More like a roadmap to success! We keep things efficient and cover all the bases, ensuring your agency’s health is top of mind.
  • Open communication, no filter required! We encourage honest talk, leading to proactive solutions and decisions that actually make a difference.
  • Accountability? You bet! Team members own their commitments, fostering a culture where responsibility and follow-through are the norm.

So, how do you translate this magic into an agenda that gets your team pumped and drives results? Buckle up, because we’re about to dive into the nitty-gritty!

Building Your Agenda: A Step-by-Step Guide

5 Minutes: Segue (GOOD NEWS)

  • Recap Previous Meeting Action Items: Briefly touch upon key takeaways and progress on tasks from the last Level 10.
  • Acknowledge Recent Achievements: Celebrate wins, milestones, or positive client feedback to boost morale and set the tone for a positive discussion.
  • Introduce Light-Hearted Icebreaker: Employ a quick team-building activity or icebreaker to energize the group and promote engagement.

5 Minutes: Scorecard Review

  • Display Key Performance Indicators (KPIs): Showcase pre-selected metrics reflecting agency health, progress towards ROCKs, and overall performance.
  • Highlight Trends & Deviations: Discuss major changes or areas needing attention based on the KPI data.
  • Solicit Feedback & Questions: Encourage open discussion and clarify any concerns regarding the presented metrics.

5 Minutes: ROCK Review

  • Deep Dive into Each ROCK: Allocate specific time for each ROCK, following the same structure as outlined in the previous section.
    • Review progress against target outcomes.
    • Identify roadblocks and discuss potential solutions collaboratively.
    • Assign clear action items with dedicated owners and deadlines.
    • Celebrate significant milestones and acknowledge individual contributions.

5 Minutes: Customer & Employee Headlines

  • Customer Spotlight:
    • Share positive client testimonials or success stories showcasing impactful agency work.
    • Discuss any critical client feedback or concerns requiring immediate attention.
    • Brainstorm strategies to enhance client satisfaction and foster stronger relationships.
  • Employee Pulse:
    • Highlight employee achievements, awards, or internal initiatives deserving recognition.
    • Share results of anonymous employee surveys or feedback channels, addressing any concerns raised.
    • Discuss initiatives to improve employee engagement, well-being, and overall team dynamics.

60 Minutes: To-Do List & IDS

  • Consolidate Action Items: Compile all action items identified throughout the meeting into a centralized list.
  • Prioritize Tasks: Utilize a voting system or group discussion to determine the most pressing priorities.
  • Assign Ownership & Deadlines: Delegate tasks to specific team members with clear deadlines for completion.
  • Identify, Discuss, & Solve (IDS):
    • Dedicate time for open discussion around significant challenges or opportunities (IDS).
    • Encourage brainstorming and collaborative problem-solving to find practical solutions.
    • Assign ownership for implementing agreed-upon solutions with clear next steps.

5 Minutes: Conclusion & Next Steps

  • Summarize Key Takeaways & Decisions: Briefly recap the main points discussed, action items assigned, and key decisions made.
  • Announce Upcoming Events & Deadlines: Remind everyone of important dates, milestones, or upcoming projects.
  • Gather Feedback & Suggestions: Solicit input on improving the meeting format and overall team communication.
  • End on a Positive Note: Emphasize the value of the Level 10 Meeting and express appreciation for team participation.

Remember: The 90-minute timeframe is a suggestion; adjust the time allocation based on your specific needs and agenda complexity.

Pro Tip: Consider incorporating energizers or team-building activities to keep the session engaging and prevent fatigue.

Beyond the Agenda: Essential Tips for Success

  • Preparation is key: Team members should review relevant materials and come prepared to discuss ROCKs and issues.
  • Stay focused: Stick to the agenda and avoid distractions to maximize time efficiency.
  • Facilitate actively: Guide the discussion, ensure everyone participates, and promote healthy debate.
  • Follow-up rigorously: Track action items, measure progress, and hold team members accountable.
  • Adapt and evolve: Continuously refine the agenda based on team needs and agency dynamics.

Remember, the Level 10 Meeting is not a one-time event; it’s a continuous process.** By implementing these strategies and fostering a culture of open communication, you can transform your Level 10 Meetings into a powerful engine for agency growth and team alignment.

But our journey doesn’t end here. Join our community on Facebook NON-SEXY MARKETING AGENCY GROWTH ESSENTIALS to gain access to exclusive insights, tips, and discussions on optimizing your EOS implementation for maximum results. Connect with fellow leaders, share your experiences, and continue your learning journey in a supportive environment dedicated to growth and excellence.

Ready to take your leadership to the next level? Schedule a FREE consultation with our team and discover how we can help you implement strategies into your marketing agency. Let’s work together to unlock your team’s full potential and achieve extraordinary results.

Thank you for embarking on this journey with us.